1. Start with Your Import Basics
You need an Importer Exporter Code, an active GST registration, and a bank account ready for customs-linked transactions. Your IEC application is typically the first operational step because almost every later stage depends on it.
If this is your first shipment, build a simple checklist before placing the order: importer name, GSTIN, supplier name, product category, likely HSN code, expected mode, estimated cargo volume, and target delivery date.
2. Verify the Chinese Supplier Before You Pay
Platforms and trade directories can help you find manufacturers, but they should not be your only trust signal. Ask for business registration details, product specifications, packaging details, commercial samples, and references from earlier export shipments.
- Request a commercial invoice draft before production starts.
- Confirm the agreed Incoterm clearly in writing.
- Verify who books freight and who carries insurance.
- Check that packaging dimensions are accurate because air freight charges often depend on volume, not just gross weight.
3. Estimate Your True Landing Cost
Your real cost is not only the supplier invoice. It includes freight, insurance, customs duty, clearance charges, and domestic transport after arrival.
Use the Landing Cost Calculator early, not after the supplier has already shipped.
4. Choose the Right Freight Mode
Air freight usually makes sense for urgent, high-value, or lower-volume cargo. Sea freight becomes more economical as shipment size grows. For quick volume planning, use the CBM Calculator.
5. Keep Documentation Ready Before Arrival
Common documents include the commercial invoice, packing list, air waybill or bill of lading, IEC copy, GST details, and any product-specific approvals.
If the product falls under food, electronics, medical, wireless, packaged goods, or EPR-linked categories, check approvals before dispatch. The service overview on Regulatory Documentation & Compliance is a good first pass.
6. Customs Clearance in India
Once cargo lands, the customs process generally moves through document filing, assessment, possible examination, duty payment, and final release. Working with an experienced customs-clearance partner reduces avoidable delays and storage costs.
Practical takeaway: do not treat customs as the final step. Customs readiness should be built before booking freight, because approval gaps and HSN uncertainty are what usually slow first-time imports.